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验厂咨询-TJX验厂审核准备过程和现场审核程序

  TJX验厂审核准备过程和现场审核程序

  VENDOR REQUIREMENTS

  Cooperation from our suppliers is critical to making this program a success. We value your

  participation in this program. It is our aim to provide you with the appropriate information to

  assist you in preparing for an audit.

  Step One: Identification of Active Factories

  TJX requires the Vendor to notify our Agent of all active TJX production factories, on a monthly

  basis. Active factories are defined as factories with current production, future on order, or

  production within the past 12 months.

  Step Two: Communication to Active Factories

  The Vendor is responsible for informing the active factories that a social compliance audit will

  take place and for ensuring that the ‘Audit Procedure Outline’ and ‘Factory Evaluation

  Checklist’ are provided to the factory, as it offers assistance to prepare for the audit. Conducting

  a mock audit of the factory using the checklist provided in this manual is highly recommended.

  Step Three: Making an Appointment

  The auditor will contact the factory directly to make a 2-week window announcement for the

  audit. The Vendor and Agent will also be informed of the audit timeframe. Please ensure at least

  one member of the factory’s management team, who has access to the appropriate documents

  required to complete the audit, is present in the audit timeframe.

  Step Four: Prepare for an Audit

  Please ensure that the following list of documents is made available to the auditors to avoid

  further re-audit. Please provide any other additional documentation upon the auditors’ request.

  Employee Documentation

  o Employment contracts/ terms & conditions of employment

  o Employee files (including employment application, discipline letters, labor contract, etc.)

  o Proof of age documentation (copies of identification cards, birth certificates, medical

  clearance, etc.)

  o Restrictions on workers below the age of unrestricted employment

  Facility Policies and Procedures

  o Internal operating policies and procedures (Company Policy)

  o Business licenses, maintenance and health licenses

  o Wage and hour policies (Minimum wage, overtime, maximum daily/ weekly hours)

  o Annual leave and required holidays

  o Nondiscrimination/ Harassment

  o Other benefits and allowances

  o Any other government licenses, certificates of operation, etc.

  Payroll Documents (for the current 6 months)

  o Payroll records

  o Time records

  o Piece rate records

  o Payroll registers

  o Payroll stubs

  o Special labor waivers such as the overtime extension waiver

  General Environmental Health & Safety

  o Plant layout or facility plot plan

  Confidential 9

  o Environmental Health & Safety manual and/or written programs

  o Assessment records (machinery, fire extinguisher, eyewash/shower, etc.)

  o Dormitories (government licenses, assessment reports)

  Environmental (only if working with chemicals)

  o Hazardous waste manifests or shipping papers

  o Waste profiles/test results/waste analyses

  Health & Safety

  o Accident or injury reports

  o Chemical inventory

  o Material safety data sheets (MSDS’s)

  o List of required/approved personal protective equipment

  o Emergency response plan

  o Testing, inspection, and maintenance records for fixed and portable fire equipment

  o Evacuation/emergency maps

  Step Five: Wait for Audit Results

  Typically, the turnaround time for the auditor to complete the audit and finalize the full report is

  10 business days. During this time, the report goes through a number of checks to ensure that the